Board Meeting Minutes — October 19, 2009

þ President: Bob Herrmann	þ Dir-10: PP Debbie Adamo	þ Dir-12: Bill Tuthill
þ Pres-Elect: Joe Fusco	þ Dir-10: PP Glen Bahr (E)	¨ Dir-13: TBD
þ VP: Missy Graves	¨ Dir-10: Grace Bottini	¨ Dir-13: TBD
¨Past Pres: Ron Townsend	¨ Dir-11: Donna Burch	¨ Dir-13: TBD
¨ Secy:	þDir-11: PP Greg Mattacola	¨ Other:
þ Treasurer: Sandie Latimer	þ Dir-11: Bill Wolf	¨ Other:
¨ Membership: Valery Carey	¨Dir-12: Eileen Foreman	¨ Other:
¨ VP-Elect: TBD	þ Dir-12: Dave Kobernuss	¨ Other:

þ = Present; (E) = Excused

Call to Order & Roll Call (Quorum = 9): President Herrmann called the meeting to order at noon.

Previous Minutes (Herrmann): The minutes of the last meeting were approved with several corrections: The two sentences reading “President Bob presented a Grant Request for the District Conference attendees representing Rome Rotary Club. Greg Mattatacola motioned to approve Grant Request for the District Conference, Dave Kobernuss seconded, motion passed” were eliminated. In their place was inserted the sentence “A grant request for the Crop Walk in the amount of $250 was approved.” The last two sentences of the minutes were also eliminated. Greg Mattacola moved to approve these minutes with the corrections, and Bill Tuthill seconded. All were in favor.

President’s Report (Herrmann): The Secretary job was discussed at length. On motion from Missy Graves and seconded by Joe Fusco, Greg Mattacola and Debbie Adamo were unanimously approved to take over the job as Co-Secretaries. By-law changes will be looked at to support this change. For purposes of Rotary International, one will be Secretary and the other Executive Secretary. President Bob also brought up the It Takes a Man to be a Dad grant request. After discussion about the club’s poor finances, there was no motion to approve this grant.

Secretary’s Report (Given by Bob Hermann):

· Member proposals. Greyson Ross proposed by Pat DeMatteo – decided to let him come to meeting and confirm his interest and then Board will vote on approval.

· Leaves of absence. None.

· Resignations. Dan Rouiller from the Club, Donna Burch from the Board, Eileen Foreman from the Board and the Secretary position. Motion by Dave Kobernuss to accept these resignations, seconded by Sandi Latimer, unanimous approval.

· Other matters.

► Dues not paid as of 8/9/09: Hairston, Martin, Moore, Ramineni, Simons. Debbie Adamo to contact these members.

Treasurer’s Report (Latimer): The Treasurer’s Report was received and duly recorded.

Area Reports:

· Membership (Carey). Not present, no report.

· Public Relations (Mattacola). No report.

· Club Administration (Graves).

► New Fundraising Project Ideas (Graves). Missy Graves reported on progress of Rotary Auction to be held on November 12. .

► RRC 90th Anniversary on 1 Dec 2009 (Occhipinti). Mike Occhipinti reported on the anniversary party and desire to do program. Discussion was had over expense of same and VP Missy Graves to meet with Mike about possibility of doing powerpoint instead.

►

· Club Projects (Fusco).

► Interact Club at RFA (Fusco/Neiley N). No report.

► Rotary Reader Program Update (Fusco/Packer). No report.

► Teacher of the Year Discussion (Herrmann/Adamo). Discussion was had about changing nomination procedure. Debbie Adamo, chair of event, thinks current procedure is successful and no changes were made.

· The Rotary Foundation (Tuthill). Bill Tuthill reported desire to use Club points for awarding several Paul Harris Fellow awards at anniversary party and he is going to form committee to select those recipients.

· Other Old Business: None.

Other New Business:

· None

Adjourn:

The meeting was adjourned at 6:30 p.m. The next regular meeting of the Board will be at 5:15 PM on Monday November 16, 2009, at the Rome Elks Club.

Respectfully submitted,

Greg Mattacola/Debbie Adamo
Rome Rotary Club Co-Secretaries