Board Meeting Minutes — 8 May 2009

þ President: Ron Townsend	þ Dir-09: Darlene Burns	¨ Dir-11: Bill Wolf
þ Pres-Elect: Bob Herrmann	þ Dir-09: PP Keith Butters	¨ Dir-12: Eileen Foreman
þ VP: Joe Fusco	þ Dir-09: Dave Kobernuss	¨ Dir-12: Dave Kobernuss
þ Past Pres: Ray Carnevale	¨ Dir-10: PP Debbie Adamo	¨ Dir-12: Bill Tuthill
¨ Secy: PP Dennis Schonewetter (E)	þ Dir-10: PP Glen Bahr	þ VP-Elect: Missy Graves
þ Treasurer: Sandie Latimer	¨ Dir-10: Grace Bottini	¨ Other: PDG Mike Occhipinti
¨ Membership: Valery Carey (E)	¨ Dir-11: Donna Burch	¨ Other: Jeannie Packer
¨ Other:	þ Dir-11: PP Greg Mattacola	¨ Other:

þ = Present; (E) = Excused

Call to Order & Roll Call (Quorum = 8): President Townsend called the meeting to order at noon.

Previous Minutes (Townsend): The minutes of the last meeting were approved as written.

President’s Report (Townsend):

► Discussion of Rome Chamber Membership. Chamber President Bill Guglielmo was present for the discussion. No decision was made.

► Discussion of sponsoring an RACC Business After Hours. The Board decided (Fusco/Burns) to schedule a Business after Hours with the Rome Elks Club on 5/28, if the Elks Club would agree to partner with us. President Ron will coordinate with the Elks Club about their participation. The cost for this event would be the $350 sponsor fee and the costs associated with refreshments and door prizes. The $5 admission fee is split between the Chamber and the sponsors.

Secretary’s Report (Schonewetter):

· Member proposals. None.

· Leaves of absence. None.

· Resignations. None.

· Other matters. District Conference, 25–27 Sep, will be held at the Desmond Hotel in Albany.

Treasurer’s Report (Latimer): The Treasurer’s Report was received and duly recorded.

► 2009–10 Budget Presentation and Discussion. It was noted that the 2009–10 Budget as presented reflects a significant deficit of about $12,000. All Board Members were encouraged to examine the Budget carefully before the June Board Meeting and come prepared to make cost cuts and fundraising recommendations.

Area Reports:

· Membership (Carey). (Recruiting, orientations, inductions, and mentoring.)

► Suggestion box (Herrmann/Carey). No report.

► Potential New Member Forms (Herrmann/Carey). No report

► New Attendance Chair Appointment (Herrmann/Carey). Some discussion, but no decision.

► New Mentoring Chair Appointment (Herrmann/Carey). No report.

· Public Relations (Mattacola). PP Mattacola reported that he has sent out several press releases concerning the donation of Canalfest ‘08 proceeds to the Rome Rescue Mission, Lucy’s House, and other worthy Rome organizations.

· Club Administration (Fusco).

► New Fundraising Project Ideas (Fusco). PP Ray Carnevale suggested a Club Forum be used to discuss this topic with the members of the Club. Jeannie Packer suggested a Valentines Dance — she will consider this and report back. Someone suggested a pancake breakfast, possibly run by Applebee’s. No decisions were made.

► RRC 90th Anniversary on 1 Dec 2009 — Celebration? (Occhipinti). PDG Mike reported that preparations are being made.

► District 7150 D&O Insurance Report (Herrmann). PE Bob reported that the D&O insurance is in place. The D&O insurance will be handled through the District starting in Rotary Year 2009–10 which will dramatically lower our cost.

► Attendance Discussion (Schonewetter). No report.

· Club Projects (Herrmann).

► Interact Club at RFA (Herrmann/Neiley N). The Guitarist Concert broke even and gave the students experience with organizing such an event. The trip the NYC is still being planned. The students are thinking about conducting a water balloon fight fundraiser party before the end of school.

► YE Student Information Update (Herrmann/Neiley N). Herrmann said that Simon is planning to attend the 5/12 Club Meeting.

► Rotary Reader Program Update (Herrmann/Packer). Packer reported that book gifts have been bought for the students.

► Healthcare Professional of the Year (Carnevale). PP Ray said that the HPOTY will be held at a regular meeting of the Club on 6/16.

► Roses for the Living (Burns). Darlene reported that the Sears Family has been selected as this year’s award recipient. The event will be held at The Beeches on 6/9 and the tickets will cost $25.

► Student Scholarships (Herrmann/Martin). The committee is working and is on track for this year’s presentation.

► International Students Day 2009 (Butters). PP Butters said that Ron Cantor will chair this year’s event to be held on 10/24. Pete Costianes will assist Ron.

► Canalfest update (Kobernuss). Dave reported that the City Dog Show may be added to Canalfest this year.

· The Rotary Foundation (Tuthill). No report.

Other Old Business:

· 2009–10 Club Goals & New Club Assignments (Herrmann). PE Bob said that there are vacancies to be filled. He asked everyone to look at the organization Chart on the web site and make suggestions. Barb Evans has volunteered to be the Club Historian.

Other New Business:

· DGN PJ Scott as the RRC Delegate Proxy at the International Convention (Schonewetter). Approved (Mattacola/Butters).

· Day of Week and Time of Monthly RRC Board Meeting Discussion (Schonewetter). Tabled.

· Security. VP-E Missy Graves suggested that personal information on the web site should be reduced or password protected. PE Herrmann will look into this. It was noted that anyone may call Secretary Dennis to reduce his/her information immediately.

· Jeannie Packer said that an Antique Boat Show is being planned for Canalfest.

Adjourn:

The meeting was adjourned at 1:14 PM. The next regular meeting of the Board will be at noon on 12 Jun 2009 at the Savoy Restaurant.

Respectfully submitted,

Dennis R. Schonewetter
Rome Rotary Club Secretary (Past President, 2001–2002)