Board Meeting Minutes — 13 March 2009

þ President: Ron Townsend	¨ Dir-09: Darlene Burns (E)	¨ Dir-11: Bill Wolf
¨ Pres-Elect: Bob Herrmann (E)	¨ Dir-09: PP Keith Butters (E)	þ Dir-12: Eileen Foreman
¨ VP: Joe Fusco (E)	þ Dir-09: Dave Kobernuss	þ Dir-12: Dave Kobernuss
¨ Past Pres: Ray Carnevale (E)	¨ Dir-10: PP Debbie Adamo (E)	¨ Dir-12: Bill Tuthill (E)
þ Secy: PP Dennis Schonewetter	þ Dir-10: PP Glen Bahr	¨ VP-Elect: Missy Graves
þ Treasurer: Sandie Latimer	þ Dir-10: Grace Bottini	¨ Other:
þ Membership: Valery Carey	þ Dir-11: Donna Burch	¨ Other:
¨ Other:	þ Dir-11: PP Greg Mattacola	¨ Other:

þ = Present; (E) = Excused

Call to Order & Roll Call (Quorum = 8): President Townsend called the meeting to order at noon.

Previous Minutes (Townsend): The minutes of the last meeting were approved as written.

President’s Report (Townsend): President Ron encouraged everyone to support and attend the Interact fundraising dinner on 3/19. He is planning a bowling night in April as a social event. In May there will be a meeting designated as a Bring-a-friend-to-Rotary Day. Also, he is planning a cookout in Sylvan Beach in June.

Secretary’s Report (Schonewetter):

· Member proposals. None.

· Leaves of absence. None.

· Resignations. None.

· Other matters.

► Rotary Leadership Institute on 4 Apr. Everyone was encouraged to attend this event. (Secretary Dennis has the sign-up list).

► District 7150 Assembly on 16 May. Officers and Directors were encouraged to attend this event. (Secretary Dennis has the sign-up list).

Treasurer’s Report (Latimer): The Treasurer’s Report was received and duly recorded. There was discussion about year-end cash projections. Assistant Treasurer Kobernuss predicts that the budget will be about a negative $5,200.

Area Reports:

· Membership (Carey). (Recruiting, orientations, inductions, and mentoring.) Valery Carey reported that she conducted her first committee meeting on 3/12. The Membership Committee is going to immediately implement a suggestion box at the Tuesday Meetings as well as nominating sheets to note potential members. Information packets for speakers are being prepared when the speaker is a potential Rotarian. PP Mattacola suggested that press releases be put out when new members are inducted to reflect the importance of the event.

· Public Relations (Mattacola). Nothing new to report.

· Club Administration (Fusco).

► Club Attendance Discussion & New Attendance Chair Appointment (Fusco). No report.

► Web Browser Toolbar Fund Raiser Discussion (Herrmann). No report.

► New Fundraising Project Ideas (Fusco). There was a brief discussion in which Grace Bottini reminded everyone about the very successful Spaghetti Dinner we had a few years ago to raise money for Polio. President Ron stopped the conversation citing a lack of time and promised a full discussion at the April Board Meeting.

► RRC 90th Anniversary on 1 Dec 2009 — Celebration? (Occhipinti). No report.

· Club Projects (Herrmann).

► Interact Club at RFA — Progress (Herrmann/Neiley N). The Rotary Interact Club of RFA will sponsor a dinner at the RFA cafeteria on 19 Mar from 6:15–8:15 PM. Cost is $7 per person. Proceeds will be used for “Clean Water Haiti,” a matching grant water project that will provide a pipeline and water filtration to an area in Haiti where women are currently walking five miles each day to get polluted undrinkable water.

► YE Student Information Update (Herrmann/Neiley N). No report.

► Rotary Reader Program Update (Herrmann/Packer). No report.

► Healthcare Professional of the Year (Carnevale). No report.

► International Students Day 2009 (Butters). No report.

· The Rotary Foundation (Tuthill). No report.

Other Old Business:

· D&O Insurance Discussion & Decision (Townsend/Herrmann). With one “no” vote and seven “yes” votes, the Board directed Townsend, Herrmann, and Latimer to review the available D&O policies, select one that is appropriate for this club, then buy the policy as soon as possible and practical.

Other New Business:

· Bylaws discussion (Herrmann). The bylaws were modified by unanimous vote to reflect that the annual meeting may be on any Tuesday in December rather than the second Tuesday in December.

· Club Historian Position (Schonewetter). Discussion deferred to April.

· Cards/Flowers Position (Schonewetter). Discussion deferred to April.

· Donation Request — Am. Red Cross — $1,000 (Schonewetter). Not approved.

· Donation Request — Rome Baseball Association, Inc. — $300/$200/$200 (Schonewetter). Not approved.

· Donation Request — Rome Home — $500 (Townsend). Not approved.

· 2008–09 Club Rotarian of Excellence for D7150 Award (Townsend). There was a brief discussion with no action taken.

· The Board decided to purchase four tickets to the Interact Dinner on 3/19 and give them out at the 3/17 regular meeting as prizes.

Adjourn:

The meeting was adjourned at 1:10 PM. The next regular meeting of the Board will be at noon on 10 April 2009 at the Savoy Restaurant.

Respectfully submitted,

Dennis R. Schonewetter
Rome Rotary Club Secretary (Past President, 2001–2002)