Board Meeting Minutes — 10 October 2008

R President: Ron Townsend	¨ Dir-09: Darlene Burns (E)	R Dir-11: Bill Wolf
R Pres-Elect: Bob Herrmann	R Dir-09: PP Keith Butters	¨ Dir-12: TBD
¨ VP: Steve Mercurio	R Dir-09: Dave Kobernuss	¨ Dir-12: TBD
¨ Past Pres: Ray Carnevale (E)	¨ Dir-10: PP Debbie Adamo (E)	¨ Dir-12: TBD
R Secy: PP Dennis Schonewetter	R Dir-10: PP Glen Bahr	¨ VP-Elect: TBD
R Treasurer: Missy Graves	R Dir-10: Grace Bottini	¨ Other:
¨ Foundation: Bill Tuthill	¨ Dir-11: Donna Burch (E)	¨ Other:
R Membership: Eileen Foreman	¨ Dir-11: PP Greg Mattacola	¨ Other:

R = Present; (E) = Excused

Call to Order & Roll Call (Quorum = 8): President Townsend called the meeting to order at noon.

Previous Minutes (Townsend): The minutes of the last meeting were approved as written.

President’s Report (Townsend): President Ron gave a brief general report on the activities of the club. He gave special emphasis to his map project and the Rochester Dinner that features the RI President later this month.

Secretary’s Report (Schonewetter):

· Member proposals. Barbara Jacques, Principal, Rome Catholic School (Cantor). Approved.

· Leaves of absence. None.

· Resignations. None.

· Other matters. None.

Treasurer’s Report (Graves):

Ø Revised June report. Deferred to November.

Ø July, August, and September Reports. Deferred to November.

Ø Haiti Water Project. The $5,000 approved in March 2008 has not yet been sent due to the District being not yet ready to receive it. The Treasurer will note in the Treasurer’s Report that this money has been set aside for this project.

Ø 2008–09 Amended Budget Discussion & Approval (w/ Townsend). Deferred to November.

Area Reports:

· Membership (Foreman/Schonewetter). Forman reported that she will be forming a new membership committee to focus on recruiting, orientations, inductions, and mentoring.

· Public Relations (Mattacola). No report.

· Club Administration (Mercurio).

Ø Calendar Lottery for 2009 Discussion (Herrmann). Herrmann said that the Calendar Lottery will be held again this year. The Board unanimously approved.

Ø Club Election in December (Bahr). The Board approved a motion to make the Election Committee into the Nominating Committee and for the new committee to solicit nominees for the Board to consider.

Ø RRC 90th Anniversary on 1 Dec 2009 — Celebration? (Occhipinti). No report.

Ø 2009–10 Major Fundraiser Ideas (Mercurio). No report.

· Club Projects (Herrmann).

Ø Interact Club at RFA — Progress (Herrmann/Neiley N). Herrmann reported that the Interact Club has grown from nine to 15 students. They are planning a dance to raise money for the fight against polio.

Ø YE Student Information & Host Families Update (Herrmann/Neiley N). No report.

Ø Canalfest ’08 Report (Kobernuss). Kobernuss reported that Canalfest ’08 netted about $23,400. The Canalfest Committee will meet to discuss this and will then make distribution suggestions to the Board.

Ø Halloween Parade/Party 2008 Update (Schonewetter). Planning is well under way. The parade/party will be held at the Clough Elementary School on 30 Oct at 4:00 PM.

Ø Make-A-Difference Day Update (Herrmann/Winberg). Butters reported that Winberg is not planning an event this year due to schedule conflicts and a lack of communication from the City.

Ø Rotary Reader Program Update (Herrmann/Packer). This program will start shortly when the school is ready to begin.

Ø International Student Day (Butters). Butters said that the day is planned and he is soliciting Rotarians to help host students and attend the ISD Dinner on 25 Oct.

· The Rotary Foundation (Tuthill). No report.

Ø Pennies-for-Polio Update (Tuthill/Corbett). No report.

Other Old Business: None.

· North-East Dinner in Rochester Attendance (Townsend). The Board approved $360 for eight Rome Rotarians to attend this event.

· Donation Request — Rome Youth Hockey Association — $2,000 (Till). Tabled. Carla Till and Chip Travis will be invited to provide more information.

Other New Business:

· Donation Request — Haiti Hurricane Relief Kits — $500 (Butters). Approved.

· Club Incorporation Status (Mattacola). No report.

· Donation Request — “Shoes For Kids” Cedar Rapids RC — $? (Townsend). After some discussion, there was no motion to proceed.

Adjourn:

The meeting was adjourned at 1:10 PM. The next regular meeting of the Board will be at noon on 14 November 2007 at the Savoy Restaurant.

Respectfully submitted,

Dennis R. Schonewetter
Rome Rotary Club Secretary (Past President, 2001–2002)